Document Scanning Services – Since 1998
We literally make paper files and records disappear! We convert paper documents such as medical, HR, shipping, financial, and many more document types to digital format which our clients then use along with software we provide to instantly retrieve and manage any file they wish directly from their PC or workstation!
Typically clients, from large and small businesses, come to us from across Ontario because they lack storage space due to mandated record retention requirements or are frustrated with lost, misfiled files or are simply tired of waiting for files to be pulled or re-filed (… hopefully re-filed correctly).
We offer an affordable document scanning, archiving and management service that virtually eliminates the cost and inefficiencies associated with managing paper documents while still having the benefits of data preservation. From your backlog of archived files that must be maintained to satisfy legislative requirements, to lengthy reports, document imaging / records scanning is an excellent solution.
Archived documents and records are digitized (scanned) utilizing high-speed production scanners and placed into a searchable database on DVDs or your company network that allow for fast easy retrieval of any file. Once a file has been retrieved it can be read, printed or faxed as required. Using this storage method, searching through hundreds or thousands, or even millions of pieces of paper to find the right file is eliminated forever! A user friendly database locates any file for you in seconds!, And, you never have to refile! You can even use the files we generate in your existing CMS platform if you prefer.
Once digitized, paper documents can then be shredded, freeing up valuable floor space and eliminating storage concerns. We can also maintain your archiving ongoing requirements by updating your electronic archive as your data flow necessitates, providing you with a consistent and updated search and retrieval system moving forward.
With 20 years of professional scanning services across Ontario, Emmatt has become a respected industry leader. Contact us to learn how we can help your organization save money managing your paper files!
Scanning solution options include, but are not limited to the following:
- Black and white or colour paper scanning, or a mix of both if you have need for colour-scanned images
- All paper sizes supported, single-sided, double-sided or mixed
- OCR text generation, giving you searchable access to a large portion of the printed, readable text on your paper documents
- Utilize our free document retrieval software or use your existing CMS platform
- Wide format scanning, perfect for large blueprints or maps
- Backfile conversion projects
- Ongoing incremental scanning programs
- Conversion of microfiche or microfilm to digital formats
- Conversion of permanently bound municipal documents
- Custom-tailored filing system, designed to match the way you prefer to organize your information
Why scanning paper files makes sense.
Reduce frustration with lost paper files, increase employee performance, free up valuable floor space, augment data disaster plan.
Augment Your Data Disaster Recovery Program
Are your one-of-a-kind paper documents protected?
In the event of a flood, fire or natural disaster, reinstatement of your archive is instantaneous. Converting your paper documents to digital allows for off-site storage of a Master copy, preserving irreplaceable data in a format that will not deteriorate over time.
Virtually Eliminate the Need for Storage Space
Are you wasting valuable floor space for the storage of paper files?
A typical 100 square foot storage space containing 120 bankers boxes can be reduced to 4 DVD’s, or stored on your network file server, freeing valuable space to further improve operating efficiency and profitability.
Reduce Labour Costs and Increase Security
Want to decrease the cost of managing paper files?
Costs related to managing electronic documents are a fraction of those for managing paper files. Accessing, sharing and forwarding information is fast, efficient and inexpensive. And, refiling is a thing of the past!
Securing digital files is far more efficient and effective than securing paper files.
Why do companies choose us?
Having the right information available at the right time is the key to success.
We bring the power of your information to your fingertips.
Over 1 Billion Images
Since 1971, MES Hybrid Document Systems has converted over one billion images. Today, our production facility scans over ten million images per month. That’s a lot of images, a lot of experience and a lot of satisfied customers.
From Start to Finish
Our experienced staff, with over 20 years of experience, takes the hassle out of document scanning by managing every aspect of your project. Services we provide include: Project planning, project management, secure transportation, document preparation, document scanning, file indexing and OCR’ing, image quality control and document shredding.
Peace of Mind
Our document scanning services are guided by two very necessary hallmarks: security and process. We employ a strict “chain of custody” process at our federally certified Controlled Goods conversion facility, located in Markham, ON. This process tracks all client files throughout the process for the purposes of auditing and emergency retrievals.
We’ve seen it all! From round paper to a document almost 400 feet long, our team and equipment can handle your document scanning projects. Some of our biggest projects included clients in manufacturing, financial services, medical records and many other industries and departments.